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PROCEDURES AT MATERIAL ORGANISATION REGISTRATION
WITH MO(MB)
The Material Organization,
Mumbai registers manufacturers and their authorized dealers for supply
of goods to the Indian Navy. Registration with the organization is mandatory
before a firm can be entertained for soliciting tender enquiries. However,
in cases of open tenders, all firms capable of supplying items even
if not pre-registered are Firms interested in registering with the organization may download the application form from the website which can also be obtained from the office on payment of rupees ten only. Those firms downloading the same from the website are required to deposit the said amount while submitting the form Duly completed forms along with documents as enumerated in the form and a demand draft of Rupees Fifty only(for DGQA registered firms) or Rupees One Hundred (for non-DGQA registered firms) are accepted in the office on Mondays and Wednesdays between 14:00 hrs till 16:00 hrs. The same will also be accepted by post PARTICIPATION IN TENDER ENQUIRIES All firms registered with the organization besides DGQA registered firms are eligible to participate in tender enquiries. Besides, firms who are capable of supplying a particular item may intimate their willingness to participate in an enquiry. The normal types of tender enquiry resorted to by this office are limited tender where the office forwards enquiries to selected list of firms, and open tender where the enquiries are published in the leading national dailies and all firms fulfilling the pre-requisites are eligible to tender quotations Tenders may be sought in two-bid system or single bid system. In case of the two-bid system, the tenderers are required to forward samples/ technical specifications in a separate sealed envelope which is opened on the tender opening date and only those qualifying in the same are considered for commercial bidding. However, both the technical and commercial bids are required to reach the designated authority prior to the tender opening date failing which the same would be summarily rejected. Tenderers will be deemed to have read and accepted the standards conditions of contract. Technical
and commercial negotiations are conducted at the organization and only
the lowest bidder will be called for the same, if deemed necessary.
POST-CONTRACTUAL OBLIGATIONS/ PROCEDURES All contracts concluded by this organization are governed by the standard conditions of contract, salient features of which are as follows DELIVERY
– Delivery period promulgated in the purchase order are required
to be strictly adhered to and performance in this respect has a bearing
on consideration for future tender enquiries. The required date promulgated
DELIVERY
ACCEPTANCE - Duly inspected/ inspection
waived items are accepted by the controller ate of warehousing between
0900 hrs till 1500 hrs on working days and till 1100 hrs on Saturdays.
It is advised that suppliers PAYMENT - - All payments as per government rules are made post receipt of material at the organization against the following documents (a) Form
NSO-25 Every effort is made to clear firm's payment at the earliest on receipt of material, normally it takes about 15 days for audit formalities and issue of cheques. All cheques are forwarded directly to the firm through registered post and cannot be handed over personally INSPECTION - - All goods contracted by this organization are liable to be inspected by designated inspection authorities unless otherwise specified. Items are inspected against ordered specifications. Firms are advised to intimate proposed quality assurance plan to the designated inspector immediately on receipt of purchase order and to obtain inspection requirements well in advance to avoid delay in meeting delivery schedules |